| Will there be an extension of the due date to receive answers on our questions and to complete the proposal? | The proposal due date will be extended to October 3 and the period to ask questions has been extended to September 26. Additional questions and revised proposals will be accepted. | 9/12/2025 4:34:12 PM |
12. Systems Penetration Testing Costs
RFP Reference: Section 7 – LACERA Data Protection
Section 7 references systems penetration testing as part of the security requirements. Can you confirm whether LACERA will cover the cost of these penetration tests, or should vendors include penetration testing costs in their proposals?
| The vendor should itemize and include the cost of penetration testing, if any, in the proposal. The vendor's information security posture is of material importance to LACERA. | 8/19/2025 10:13:00 AM |
11. Pricing and Term
RFP Reference: Scope of Services / Fee Schedule
Please confirm whether pricing should be provided as a single bundled cost or itemised by hosting, maintenance, support, and optional features.
Should pricing cover the full five-year term with inflation adjustments included, or will annual adjustments be negotiated?
| The proposed pricing model should be itemized and accompanied by a proposed installment agreement. The proposed installment agreement should indicate whether any inflation adjustments are fixed or adjustable and the benchmark. | 8/19/2025 10:12:49 AM |
10. Contract Terms – Modifications
RFP Reference: Section 8 – Contract Negotiations; Exhibit D – Agreement for Services
The RFP states that by not commenting on the contract, the bidder accepts all terms as written.
Please confirm whether vendors may propose minor language changes (e.g., to align with ISO 27001 instead of SOC 2 Type 2) without being disqualified.
| Vendors may make comments on the contract without disqualification. Proposed changes are material considerations and will be evaluated accordingly. The typical objections received are insurance coverage, risk management, and intellectual property. | 8/19/2025 10:12:39 AM |